[Pixeurope-wp5] WP5 – New Meeting & Communication Process

[Joaquin Faneca]

Dear WP5 members,

To make our meetings and communication more efficient and effective, we 
have prepared a template (based on Padraic’s WP7 template, as used in 
the other WPs of PIXEurope). This template is available in the 
SharePoint folder [WP5_contactlist.xlsx 
<https://icfo.sharepoint.com/:x:/r/sites/PIXEurope/Shared%20Documents/WP5%20Monolithic%20Platforms/03.%20Communications/WP5_contactlist.xlsx?d=w744f1b5c3d05499186c6d2f9421df4e0&csf=1&web=1&e=yt5Ne9>]. 
Please fill it in with the contact person for each institution 
representing the WP5.

Additionally, going forward, *task leaders will be responsible for 
organizing meetings with their task members prior to each monthly WP5 
meeting.* The purpose of these pre-meetings**is to align on task 
progress and next steps, and**to define the slides for the monthly meeting.

Here is the updated process:

  *

    Task leaders organize a short pre-meeting with their task members.

  *

    *Task leaders *prepare the slides summarizing progress, challenges,
    and next steps.

  *

    *Two days before the monthly WP5 meeting*, task leaders must send
    their slides to the WP5 leaders (Timo and Joaquín).

  *

    During the monthly WP5 meeting, task leaders will present their
    updates. Task participants are also welcome to comment and
    contribute during the discussion.

This process will help us improve coordination, especially for tasks 
involving multiple partners (e.g., the Mid-IR task).

Thank you all for your collaboration and commitment to making WP5 as 
productive as possible.

Best regards,

Joaquin Faneca


-- 
Joaquin Faneca
Postdoctoral researcher at IMB-CNM
Photonic Integrated Components and Systems
Chemical transducers group (GTQ)
08193 Cerdanyola del Vallès (Barcelona)
Spain
Tel: +34 935942127
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