[Pixeurope-wp1] PIXEurope Procurement follow up- documents to be compiled

[Valerio Pruneri]

Dear All

Actions required.

This email is for WP3 HE (Installation and Acceptance) partners who have Joint Procurement (JPA). I add WP1 list as I am not sure the WP3 HE list includes all people responsible for JPA.

Thank you very much for attending the Info Session on Joint Procurements procedures for PIXEurope organised by Chips JU. Please find enclosed in the following link:

https://icfo.sharepoint.com/:f:/r/sites/PIXEurope/Shared%20Documents/WP3%20HE%20Installation,%20Qualification%20and%20Site%20Accept/01.%20Documents?csf=1&web=1&e=89bZaB


  1.  The slides from the presentation. Please note that the information about CIRCABC is limited to the structure of folders to be used. In a separate email (and once you collect all the emails that need access to the Procurement folders), we will share more detailed guidance to use CIRCABC.



  1.  The template to be used as Commitment Letter for pre-financing, as explained in slide 10 of the presentation.


  1.  In order for us to give adequate access to the CIRCABC platform for the people involved in the procurement procedures, I need the contact details as per the XLSX template attached. Please collect them from the Hosting Entities as needed and send it back to me by email. Deadline: July 18th 2025


  1.  As the procurement payments will be done by our office directly to each of the partners and for some partners there might be various bank accounts validated in our financial system please let us know the bank account into which you would like us to make the payments using the XLSX template attached. This is less urgent but not to be forgotten. In case the bank account is already validated in our financial tools no further action would be needed. In case the bank account is not yet valid I will come back to you afterwards with more precise information. Deadline: July 31th 2025.


Please All, fill in the shared excel files with your data for covering points 3 and 4 above.
Also, if applicable to you, fill in and send letter to me and Joana in cc. for point 2.

If something is not clear please get in touch.

Thank you!


Valerio

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