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Hello everyone, </div>
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for Open Access Services discussion on Thursday, i put together the generalized steps that are needed.</div>
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We might handle these topics separately and merge them into the procedure after we decide on it:</div>
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1. Define Access modes</div>
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<div role="presentation" class="elementToProof">Open application: Scheduled, periodic application.</div>
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Collaborative R&D project request: accepted anytime ?</li></ul>
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2. Publish Technology Services</div>
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<div role="presentation" class="elementToProof">Publish a list of offerings services: design kits, prototyping, testing, packaging, training</div>
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3. Define Governance Bodies</div>
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MCT: compliance with policies, report to PO</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Access Committee: define the scope of work, nominate the Leading Partner, technical experts and Account Manager, oversees evaluation, report to MCT</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Account Manager:</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Technical Team(s): Experts evaluate feasibility and resource needs, advising Access committee and lead partner(s)</li></ul>
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4. Assign the Leads</div>
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Appoint a Lead Partner or lead entity to manage each approved request</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Include if necessary Supporting Partners for multi-entity collaborations, coordinated by Access Committee (or a Lead partner?)</li></ul>
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5. Selection and ranking</div>
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The following criteria may be used:</div>
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Eligibility: Legal standing, geographic or institutional eligibility, compliance with security/confidentiality/export rules.</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Technical and capacity feasibility: Ensuring sufficient resources and technical alignment.</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Ranking:</li></ul>
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- for Services: used when demand exceeds capacity, based on impact, readiness, priorities.</div>
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6. Proposal (Agreement) negotiation leading by Access Committee:</div>
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Lead Partner drafts a technical and financial proposal.</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Sign NDA before sharing confidential details.</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt;">
Conclude with a User Agreement on scope, deliverables, IP rights, costs, and timelines</li></ul>
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7. Support, monitoring and tracking</div>
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Regular reviews</li><li style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); line-height: 107%; margin: 0cm 0cm 8pt 36pt;">
<div role="presentation" class="elementToProof">The end-user can be offered workshops and/or trainings or any other support during the Project.</div>
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<div role="presentation" class="elementToProof">Access Committee is responsible for monitoring and reporting to MCT.</div>
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<div role="presentation" class="elementToProof">To archive the proposal even if negotiations fail</div>
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<div role="presentation" class="elementToProof">Kind regards </div>
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<div role="presentation" class="elementToProof">Alona</div>
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<b>From:</b> Valerio Pruneri <Valerio.Pruneri@icfo.eu><br>
<b>Sent:</b> Tuesday, December 16, 2025 9:06 AM<br>
<b>To:</b> Boitsova, Alona <e.v.boitsova@tue.nl>; 'pixeurope-mct@lists.icfo.es' <pixeurope-mct@lists.icfo.es>; Williams, Kevin <K.A.Williams@tue.nl>; Luis Guillermo Gerling <Luis-Guillermo.Gerling@icfo.eu><br>
<b>Subject:</b> RE: Extraordinary meetimg </div>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Great</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Here is my availability:</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">(Note CET time)</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Wed 17, 13:00-14:00</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Thursday 18, 13:00-14:00, 15:00-16:00, 17:00-18:00</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Friday 19:00, 17:00-18:00</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Monday 22, 10:00-17:00</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"> </p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Ana</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Can you please organise a doodle for one hour meeting during those slots?</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"> </p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;">Thanks!</p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"> </p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><b>From:</b> Boitsova, Alona <e.v.boitsova@tue.nl><br>
<b>Sent:</b> 16 December 2025 08:59<br>
<b>To:</b> 'pixeurope-mct@lists.icfo.es' <pixeurope-mct@lists.icfo.es>; Williams, Kevin <k.a.williams@tue.nl>; Luis Guillermo Gerling <Luis-Guillermo.Gerling@icfo.eu>; Valerio Pruneri <Valerio.Pruneri@icfo.eu><br>
<b>Subject:</b> Re: Extraordinary meetimg</p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"> </p>
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<span style="font-size: 10pt; color: rgb(156, 101, 0); background-color: rgb(255, 235, 156);"><b>CAUTION:</b></span><span style="font-size: 10pt; color: black; background-color: rgb(255, 235, 156);"> This email originated from outside the organization. Do not
click links or open attachments unless you recognize the sender and know the content is safe.</span></p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;">Hello Valerio, </span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;"> </span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;">I think it is a very good idea.</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;">I am available and will adjust my schedule accordingly.</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;"> </span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;">Kind regards, </span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: black;">Alona</span></p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="color: black;"><b>From:</b> Pixeurope-mct <</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWAcdb2ea0b-173b-ec76-78a9-1c8a2218756b" href="mailto:pixeurope-mct-bounces@lists.icfo.es">pixeurope-mct-bounces@lists.icfo.es</a></u></span><span style="color: black;">>
on behalf of Valerio Pruneri via Pixeurope-mct <</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWAe944eba8-22eb-9c3e-1b3d-46a505d2459c" href="mailto:pixeurope-mct@lists.icfo.es">pixeurope-mct@lists.icfo.es</a></u></span><span style="color: black;">><br>
<b>Sent:</b> Tuesday, December 16, 2025 6:47 AM<br>
<b>To:</b> 'pixeurope-mct@lists.icfo.es' <</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWA5ceb8648-56d6-74c7-830a-22fa39db3066" href="mailto:pixeurope-mct@lists.icfo.es">pixeurope-mct@lists.icfo.es</a></u></span><span style="color: black;">>;
Williams, Kevin <</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWAada2e92e-963b-8fa1-9d94-a0f66f20f79a" href="mailto:K.A.Williams@tue.nl">K.A.Williams@tue.nl</a></u></span><span style="color: black;">>;
Luis Guillermo Gerling <</span><span style="color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" class="OWAAutoLink" id="OWAfe3b6615-be53-b4c1-cd4b-454e9e0c4110" href="mailto:Luis-Guillermo.Gerling@icfo.eu">Luis-Guillermo.Gerling@icfo.eu</a></u></span><span style="color: black;">><br>
<b>Subject:</b> [Pixeurope-mct] Extraordinary meetimg</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"> </p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">Hi Alona and Katia</span></p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">Yesterday the PO said he would chase up Chips JU legal on Collaborative R&D Projects (he is positive).</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">While we wait for it, do you think it makes sense to meet to discuss a plan for Open Access Services? How to
get to first offering? Cost and IP Model?</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">I would suggest to have such a meeting before Christmas, so that I can work on it during.</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">Pls let me know.</span></p>
<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt; color: rgb(33, 33, 33);">Valerio</span></p>
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<p style="margin: 0cm; font-family: Calibri, sans-serif; font-size: 11pt;"><span style="font-family: Aptos; font-size: 12pt;">Sent from
</span><span style="font-family: Aptos; font-size: 12pt; color: blue;"><u><a style="color: blue; margin-top: 0px; margin-bottom: 0px;" data-auth="NotApplicable" originalsrc="https://urldefense.com/v3/__https:/aka.ms/AAb9ysg__;!!D9dNQwwGXtA!VxC3Imf1yVha91KL5DBA7frsbW4Ywv-op3QvQ9HMQBY-4wMwc4BDvpO4bLlmn6Q06bot8Ce2H6Qjl9HRN4f5BrMKr7M$" class="OWAAutoLink" id="OWAa684f89c-381a-8d3f-939d-1de63dd7d883" href="https://urldefense.com/v3/__https:/aka.ms/AAb9ysg__;!!D9dNQwwGXtA!VxC3Imf1yVha91KL5DBA7frsbW4Ywv-op3QvQ9HMQBY-4wMwc4BDvpO4bLlmn6Q06bot8Ce2H6Qjl9HRN4f5BrMKr7M$">Outlook
for Android</a></u></span></p>
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